HOW TO IMPROVE MY ONLINE INTERIOR DESIGNER PROFILE & WIN MORE PROJECTS? Top questions answered. | archiparti International Limited
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online freelance interior designers

1. What interior design service do I need to provide for my quotation?


You should be providing the quotation for the amount of work as included in Concept Design Package + Full Design Intent Package as mentioned below. For detail terms please refer to Service Provider Collaboration Agreement.


A) Concept Design Package is defined as:

  • Design concept/Idea (with 2 revision)
  • Layout plan (with 2 revision)
  • 3D image of one key perspective to illustrate style/colors/material intention (with 2 revision)
  • Reference Images (with 2 revision)


B) Full Design Intent Package is defined as:

  • Layout plan (with 2 revision)
  • Demolition plan (with 2 revision)
  • 3D perspectives at least 1 for each room OR a 360 rendering walkthrough for the whole interior (with 2 revision)
  • Design and Key Details of tailor furniture (with 2 revision)
  • Material & Finishes Schedule (with 2 revision)
  • Furniture schedule (with 2 revision)
  • Reflective ceiling and Air Conditioning plan (with 1 revision)
  • Building service intent plan (with 2 revision)(including Water charge & discharge, Electrical Wiring & switches, Gas stoves & heaters)
  • Feature & General Lighting Schedule (with 2 revision)
  • Reference Images (with 2 revision)


C) Schedule of delivery is defined as:


  • 5 calendar days from confirmation of project/contract: first delivery of Concept Design Package
  • 3 calendar days from all design comments received: delivery of revisions of Concept Design Package
  • 12 calendar days from all design comments received: first delivery of Full Design Intent Package
  • 7 calendar days from all design comments received: delivery of Full Design Intent Package revisions



  • 7 calendar days from confirmation of project/contract: first delivery of Concept Design Package
  • 5 calendar days from all design comments received: delivery of revisions of Concept Design Package
  • 18 calendar days from all design comments received: first delivery of Full Design Intent Package
  • 10 calendar days from all design comments received: delivery of Full Design Intent Package revisions


D) Extra paid services are defined as:

  • External Elevations, Setting outs and Renderings (price as proposed by the service provider)
  • Interior Elevations, Setting outs and Sections (price as proposed by the service provider)
  • Each Site Visit Coordination Meeting/Construction management (price as proposed by the service provider)
  • Extra revisions to any drawing (price as proposed by the service provider)
  • Production of logos, menu templates, other visual indicators (price as proposed by the service provider)
  • Architectural models (price as proposed by the service provider)
  • Anything outside the Concept Design Package or Full Design Intent Package and not mutually agreed by both the Project Owner and Service Provider (price as proposed by the service provider)


E) Exclusions are defined as:

Service Provider’s liability for this Contract is limited to 100% of the design fee or any additional amount as communicated on the Platform. The following consultant design services are not included in the design fee.

  • Authorized Person’s responsibilities
  • Structural Engineer’s responsibilities
  • MEP Engineer’s responsibilities
  • Expeditors responsibilities
  • AV/Low Voltage/Security Engineer’s responsibilities
  • Contractor’s responsibilities
  • Fire Services Engineer’s responsibilities
  • Printing costs
  • Construction Management
  • Licenses Management


2. What is the best way of utilizing the section “Message to project owners”? 


  • Please be reminded again You can fill in only a maximum of 200 characters here. Any extra words will be cropped.
  • Your quotation and all information in your archiparti portfolio will be automatically included in the proposal being sent to the project owner, so there is NO NEED to waste the opportunity to mention them again.
  • Top 2 pieces of information we found most helpful are:

– Your offline service rate. eg “100 USD per 4 hours site coordination sessions” OR “no offline service will be possible as I am currently traveling around the world & working during my trip”)

– Your previous experience with that project type/project size. eg “As a designer from HK I have extensive working experience in small spaces.” OR “I did xxx project which is of similar size & style as your restaurant.”


3. How to optimize my online profile to increase the chance of being selected?


Please make sure your profile and portfolio information is true, complete and updated as this information will be the important project matching criteria for the algorithm. EMPTY PORTFOLIOS WILL NEVER GET ANY PROJECT MATCH.


  • To upload your portfolio into the system, click on ‘My Portfolio’ on the top-left corner once you have logged into the platform, and click ‘Add New Project’. And to update your profile, you can click on any part of the dark grey bar on the left.
  • In order to receive new project notifications you are required have uploaded, to your account a previous project portfolio of that type. (This applies to all project types residential, office, F&B, etc.) So if you do not have an office project in your portfolio then probably you will never get matched to an office project.
  • Please make sure you set the public/private setting of each project well. (Public projects will be seen by everyone and archiparti will help promote your profiles. Private projects will only be seen by project owners.)
  • Please make sure there are enough details in your project introduction, preferably in a story format to help project owners understand your design style. (Experience, awards, design style, beliefs, lifestyles, motto, anything that can represent you as an interesting designer and a trustworthy partner to pass the dollars to.)


4. What information will I be provided to kickstart the project online if I never do the site visit?


As the interior designer of the project, you will be provided with the following information

  • A detailed project survey filled up by the project owner to indicate concerns, needs, priorities, limitations & preference.
  • Either photo, videos or 360 walkthrough images of the existing site situation.
  • Dimensioned layout plan in jpg or dwg.
  • archiparti platform so you can communicate with the project owner directly once a deposit is made into escrow.


5. Will I have a chance to meet or call with the project owner before closing the deal?


Not for typical interior design projects. This arrangement is made possible by the well-designed system we developed. The high conversion rate will save a lot of designer’s time on negotiation & closing deals with not matching projects or pre-mature projects.


6. Will there be a chance that I do not get paid in full after a project is started?


Yes, it is possible in the following 2 conditions:

  • After Concept Design Package submission & revisions, the project owner decides to go for the other designer, or decide to terminate the project. In this case, you will still be paid 1000 HKD (or 128 USD) as a design fee for the Concept Design Package.
  • The project owner complained about the designer’s performance throughout the project. archiparti will look into the case when any dispute happens, the following deduction of escorted payment might be the result.

– 75% of the project amount if the quality of work at any point is not up to archiparti standards,
– 30% of the project amount due to significant delays,
– 20% of the project amount for inappropriate language when communicating with the Project Owner.


7. Are all interior design projects really done online?


The short answer is NO. Projects typically happen in one of the following formats.

  • Project Owner has his own building team, so he is looking for an online design service to match the style and give guidance to the use of space.
  • Project Owner is looking for an interior designer who can also be a project manager and help to coordinate the design + construction process.
  • Brands are project owners looking for an interior designer who also has a marketing talk point. In this case, offline services do not mean construction management but interviews, if you are selected for this archiparti project managers will get in touch for details.

Note in all these situations, you should be always be providing quotation base on our recommended format. It is not uncommon for a project owner who wanted to hire an interior designer for full scope of offline management to change his/her mind after seeing the quotation, & decide to go for online services only. It is also not uncommon to have a project owner who wanted to hire only online service, to change his/her mind and later hire a full offline service after realising how much work is involved.

Our advice is to always give quotation in the format of:

  • Online design fee(Concept Design Package + Full Design Intent Package): $$$
  • Offline service rate: $$ $ per 4 hours session, cross city transportation fee to be paid by project owner. 


8. How much should I charge for my projects?


Most of the residential projects are done under the design fee of 6500 USD. Design fee for offices, shop, F&B, villa projects varies a lot more. For more quotation tips, you can read our popular blogs on quotation concepts & calculators.


9. Do I need to sign a contract with the project owner?

By bidding for the project that means you agree with archiparti’s standard terms and conditions, collaboration agreement & privacy policies. Project Owner, independent designer & archiparti enter into a contract automatically once the designer submitted the quotation & when the project owner placed the payment. There is no extra contract signing process.

10. Why am I not being selected for the project?


From experience, the top reasons for not being selected at this stage are:

  • Incomplete/irrelevant portfolio
  • Low-quality photos/renderings instead of photos of build projects
  • Too high a bidding fee: note archiparti system handled most of the coordination works through the system & digital tools we developed. You bid should be based on the standard scope of work. DO NOT INCLUDE ESTIMATED CONSTRUCTION FEE AT THIS STAGE.
  • Simply not a matching style: This happens a lot too, and for sure is a good thing as you do not waste time with the wrong audience. Our advice will be to take time and build a unique style so your portfolio stands out in even the global market.


11. Any other information I should know?


You can search for the answer here at FAQs session. We might not have time to reply to all enquiry emails due to the quantity we received every day, but we will be constantly updating this information page so please remember to re-visit constantly to make sure you have the latest news. Thank you.


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